Airline Consolidator

Airline Consolidators Overview: Their Role, Advantages, and Key Players

Flight consolidators are brokers that book airline seats in bulk at discount rates and then resell them to travel agencies. These pre-Internet survivors and thrivers continue to play an important role in air ticket distribution.

Our article explains why services of airfare wholesalers are still sought after, what problems they solve, and how their air offerings differ from standard fares you can find online.

But if you already know the context, you can switch directly to the second part of the briefing  — namely,  the sections dedicated to comparison between legitimate wholesalers and features of reputable consolidators. As a final chord, we outline the future of consolidators based on current trends.

So, let’s start from the very beginning — why air ticket consolidation still makes sense.

Airline consolidator business model: how it works

Most of the large consolidators appeared from the 1970s to the 1980s when airlines had more seats than they could ever sell via travel retailers. To reach full or nearly full occupancy on less popular routes, the following three-step distribution model was designed.

  1. Airlines and consolidators negotiate net fares (also known as bulk, consolidator, or private airfares) for blocks of seats which carriers consider hard to fill. The discounts on the risky inventory range from 30 to over 60 percent.
  2. Consolidators pass on net fares to travel agencies, charging a premium on top of each seat. In peak season, when tickets are tougher to get, premiums are increased. In any case, travel agents get a good margin to earn money.
  3. Travel agencies add their own markups but still keep the prices lower than market rates offered by airlines. It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them.
Air ticket distribution via flight consolidator

Flight consolidators and other third parties involved in air ticket distribution.

Now, thanks to the Internet, airlines have direct access to a huge pool of travelers via their own websites. The need for consolidators and other third parties declined but didn’t vanish completely, as no carrier can sell 100 percent of the seat on its own.

Benefits of partnership with air consolidators for airlines

Though to a lesser extent, carriers partner with consolidators to offload their excess inventory. The number of bulk tickets and discount percentage significantly depend on booking class and whether the flight is domestic or international.

International flights vs domestic flights. International airfares are largely regulated by IATA (the International Association of Travel Agents) that struggles to keep ticket prices (and consequently, airlines’ profits) high. IATA prohibits airlines from discounting published fares, or airfares available to all vendors.

While pursuing the same goal — to sell tickets for the highest price possible — carriers understand that they won’t be able to load their planes to the brim at official rates. The solution? To sell a part of their inventory at discounted prices via consolidators. This practice is not forbidden by IATA or any international treaties.

Domestic airfares are subject to local regulations within a given country. In the USA, the world’s largest travel market, carriers are allowed to set their own fares and change them at short notice owing to the 1978 Airline Deregulation Act. It permits local carriers to offer lower prices without any mediation. Although they sell some of their inventory to consolidators, discounts for third parties are not nearly as large as on international flights.

Business class fares vs economy class fares. When it comes to fare classes, consolidators typically offer the best deals for business and first-class seats. Again, it’s a part of the complex pricing strategy, implemented by airlines to boost revenue.

Carriers try to preserve high official tariffs for premium services — be it domestic or international routes. Rather than cut prices themselves, they sell off surplus inventory that wouldn’t otherwise be purchased via third-party channels. Passengers can save up to 50 percent on a business class flight if buying consolidated tickets.

So, carriers use consolidators to trade excess seats at steep discounts — without disrupting official fares. This scheme works for regularly scheduled flights but never involves charter operators who are less dependable in their solutions than regular airlines.

Benefits of partnership with air consolidators for travel agencies

Since 1995, airlines had gradually begun decreasing commissions paid to retailers — until premiums on each individual ticket reached zero percent. So, the ability to make money by marking up consolidator fares became essential for boosting the profitability of air product sales.

Besides the capability to earn money on cheap flights, partnership with wholesalers brings travel agencies other — less obvious, yet valuable — benefits.

Access to major GDSs. Large wholesalers have contracts with all main Global Distribution Systems or GDSs. In turn, travel resellers can reach databases of several GDSs via consolidator credentials. It’s especially beneficial for small companies that otherwise couldn’t afford to pay for utilizing two or three GDSs. Partnership with a consolidator enables travel agencies to have a vast choice of both private and published airfares — while saving largely on GDS services.

Booking engines out of the box. Often, consolidators provide retailers with online booking engines featuring modern, user-friendly interfaces. This saves travel agents the headache of time-consuming training needed to deal with each GDS.

Handling complex itineraries. Due to established bonds with numerous airlines, consolidators can handle complicated itineraries involving multiple cities and carriers.

24/7 customer support. Leading consolidators ensure 24/7 support services so that agencies can get assistance in case of flight delays, cancelations, and other issues. Due to the direct partnership with airlines, consolidators always have first-hand information on any emergencies.

Airline expertise. Most wholesalers have been in the airline industry for decades, so they can bring value as advisors and experts. Consolidators can deliver vast knowledge on best deals, destinations, airlines, and rules, saving agencies time and money.

Private airfares vs published airfares: the core differences

Partnership with consolidators seems to create a win-win-win situation. Airlines keep their planes filled, travel agencies earn more money and attract more customers, while passengers fly cheaper — at least when traveling abroad.

However, discounts come with some tradeoffs for travelers. Below, we’ll consider major differences of private fares compared to published — or publicly available — ones.

No direct access. As the very term suggests, private or unpublished fares are not listed anywhere online, be it an airline website or OTA. Travel agencies get access to contracted tickets via the consolidators’ GDS credentials or a B2B booking platform. They advertise these bargain deals as best prices or cheapest tickets — without mentioning precise figures. End customers need to contact an offline travel agency or OTA in person, via phone or email, for detailed information on fares.

Issues with frequent-flyer miles. Not all bulk tickets earn award miles. Generally, it depends on the contract between an airline and a consolidator. If additional mileage is important for passengers, it’s better to clear up the matter in advance.

High cancellation penalties. Consolidator fares are not recommended if travelers are unsure about their plans. Cancelation fees will be typically much higher than with published fares. The penalties are charged by three parties — the travel agency, consolidator, and airline. The last may impose an enormous fine to compensate for lost revenue.

Specific restrictions. Depending on the contract conditions, consolidator airfares can involve additional restrictions. Some private tickets are nonrefundable, nontransferable, and nonexchangeable. In other words, you use it or lose it.

Key airline consolidator comparison

Despite all limitations, private airfares attract both travel agencies and their end customers as they are unbeatable in terms of price. Until this changes, consolidators are here to thrive on negotiating bargain rates. Below, we’ll compare services and offerings of the most established legitimate consolidators.

TravelAgentMall: B2B Airline Ticket, Consolidator Fares, Group Fares, Wholesales Fare, Booking Engine & API

Special focus on:

  • International Flights
  • Group Fare & Wholesale Fares
  • Source of ticket USA & Canada
  • 24*7 Services
  • human support
  • Technical help
  • Also, have technology like Booking Engine & API

TravelAgentMall was founded in 2009 with its headquarters in Michigan, USA. TravelAgentMall is an online B2B portal, offering multiple fare types for over 350+ airlines from North America to Europe, South America, Middle East, Africa, Asia and South Pacific. TravelAgentMall services travel agencies, loyalty reward management companies, travel management companies, tour operators, etc. with ticket fulfillment services for their customers with fares sourced from Consolidator Fares, Tour Fares, Web Fares, Corporate Fares, Published and Private Fares. For over a decade, TravelAgentMall has enabled our travel partners and travel professionals to serve all their customers’ needs by offering the best content with the best prices from multiple GDS and Direct Connects.

Picasso Travel: transatlantic flights and package tours to Europe

Special focus on:

  • transatlantic flights
  • long-haul flights to and from Latin America, Asia, Australia and the South Pacific
  • package tours to Turkey, Italy, Greece, Scandinavia

Boasting over 40 years of experience, Picasso Travel has a reputation as a leading global consolidator, covering multiple long-haul routes. It owns several tour operators selling travel packages to Turkey, Italy, Greece, Scandinavia, Eastern and Central Europe. Other European destinations are also available due to the partnership with AERTiCKET, the largest air consolidator in Europe headquartered in Berlin (Germany).

Travel agencies can tap into exclusive offerings via the company’s Cockpit booking engine that links to Sabre, Amadeus, and other GDS systems.

Centrav: long-haul flights “from anywhere to anywhere”

Special focus on:

  • long-haul flights starting in the USA
  • business flights across the USA

Founded in 1988, Centrav was one of the first consolidators to enable their clients to book net fares online. Its branded booking engine appeared in the early 2000s, and in 2011, the company introduced the first mobile website for travel agents with access to discounted rates.

The winner of 2020 Travvy Award as the best air consolidator, Centrav allows travel professionals to choose from millions of published and private airfares “from anywhere to anywhere.” However, the best discounts reaching up to 50 percent are offered for international itineraries originating in the USA, business class seats, and last minute flights.

GTT Global: flights to and from Southeast Asia and China

Special focus on:

  • flights to and from Taiwan, China, the Philippines, Vietnam
  • package tours to Europe
  • domestic and international business class flights

Gateway Travel and Tours (GTT) Global is recognized as one of the most efficient air consolidators in the USA. Having 40 offices nationwide, it assists travel businesses with finding best prices for multiple routes, building complicated itineraries, and fixing schedule changes. The company proves to be most helpful in emergency cases as its call centers are available after regular office hours.

Customer support is provided in English, Chinese, Vietnamese and Tagalog, spoken in the Philippines. The selection of languages indicates that the consolidator pays special attention to ethnic communities with routes in Southeast Asia and China. But, of course, it covers other destinations, including Europe, Africa, Middle East, India, and Latin America

Travel agencies can reach negotiated domestic and international airfares from 70+ carriers along with special rates for hotels, cruises, tours, and even travel insurance deals via GTT’s website.

Downtown Travel: tour packages and flights to and from Israel, Eastern Europe, and Latin America

Special focus on:

  • travel to and from Israel, Eastern Europe, Latin America
  • tour packages across the world for English and Spanish speaking travelers

Established over 30 years ago in New York, Downtown Travel has been known as a leader in sales of flights to Israel and Eastern Europe. A few years ago the wholesaler expanded its services to Latin America, considering the growing interest of US tourists to Latin American destinations and an increasing number of immigrants related to the region.

The consolidator offers travel agencies the ability to book negotiated airfares on its OTA-like B2B platform called TheBestAgent.Pro. It also has a division dedicated to leisure travels. Holidays with Downtown provides tour packages over 63 countries and tour guides in English and Spanish.

Skybird Travel & Tours: flights to and from Asia and tour packages across the world

Special focus on:

  • travel to and from Asia (specifically, India and the Philippines) and vice versa
  • business class flights across the USA and Canada
  • tour packages and river cruises across the world

Skybird Travel & Tours is one of the world’s oldest and most awarded air consolidators. Started as a small travel agency in Detroit in 1976, currently it has 10 offices in the USA and filial branches in Canada, India, and the Philippines.

The company guarantees a smooth booking process through the company’s WINGS booking engine. Besides connections with all major GDSs, side-by-side published and private fare comparison and auto-ticketing, the platform enables travel agents to easily cancel or change flights. The consolidator’s clients also can take advantage of the separate Sky Vacations division to organize individual and group tours and cruises.

How to choose a reliable air consolidator

The financial success of wholesalers depends largely on their ability to maintain the trust of both airlines and travel agencies — for short, on reputation. But what does it really mean? Let’s explore elements that make one consolidator more reliable than others.

Years in business

The longer a consolidator is in the travel business, the deeper expertise it has and the more established are their partnerships with major airlines. As a rule, reputable consolidators have been serving as mediators between carriers and travel agencies for decades.

Industry Memberships

Any company can claim that it is providing the best services and worth trusting. But how do you check whether it’s really so? A reliable indicator of quality is belonging to industry organizations that require their members to adhere to strict business standards. The credibility of consolidators can be proven by certificates from the following travel associations.

Certifications proving the credibility of a flight consolidator.

The International Air Transport Association (IATA). Registration in IATA demonstrates a consolidator’s commitment to industry standards and empowers it to issue flight tickets. It simplifies business relationships with IATA-certified airlines, travel agencies, GDSs, and other representatives of the travel industry. You can read more about the benefits of IATA accreditation and how to get it in.

The International Airlines Travel Agent Network (IATAN). The American division of IATA accredits US-based travel entities with over two years of experience. The IATAN certificate serves as a mark of professionalism for travel companies.

The Airline Reporting Corporation (ARC). ARC is owned by major US carriers including American Airlines, Delta, Alaska Airlines, Southwest, and United Airlines. It performs almost the same role as IATAN, enabling American-based consolidators, travel management companies (TMCs) and other travel businesses to issue air tickets. If a company is ARC-approved, it doesn’t need certification from IATAN, however, businesses often prefer to be accredited by both organizations.

The United States Tour Operators Association (USTOA). The declared goal of USTOA is to promote integrity and foster trust within the travel industry. It requires each member to do business in accordance with professional standards and also reserve $1 million of its own budget to protect customers’ money.

The American Society of Travel Advisors (ASTA). All organization’s members are obliged to uphold its Code of Ethics which includes providing accurate information about services, prompt response to complaints from clients, protecting personal information, and more. Accreditation in ASTA is a clear message that a company is intent on helping their clients in any situation.

Long-standing relationships with numerous GDSs and airlines

Established consolidators usually cover at least two of the major GDSs (Amadeus, Sabre, and Travelport, owning Apollo, Galileo and Worldspan) and hold contracts with dozens of airlines. Some companies focus on a certain destination — say, South America or India. In any case, if a company has links with just a couple of carriers, it won’t be able to offer many options.

Tech solutions

Large consolidators usually equip their customers with branded B2B booking engines that simplify access to major GDSs and provide 24/7 booking process. As a rule, modern tech allows for building complex itineraries, generating PNR and auto ticketing. Sometimes (but not always) platforms offered by consolidators also enable travel resellers to reserve hotels and car rentals, buy cruises, tours, excursions, and other travel products.

Physical offices and customer support

If a consolidator exists solely online, it should inspire suspicion. Trustworthy companies have brick-and-mortar offices clients can visit or call by phone. Established international consolidators also guarantee 24/7 customer support provided in different languages.

The future of air consolidators

Airlines often act like they don’t need help from travel agents anymore: They ruthlessly cut commissions and market air products through their own websites. But, in fact, carriers depend on third parties more than they are willing to show. So, to mask this dependency, they will continue to use the back door channels of ticket distribution — consolidators — though not as massively as in the pre-Internet era.

Despite the relatively stable status quo, leading consolidators don’t just lie on their oars. They are constantly adapting to new challenges. Currently, there are three noticeable trends shaping the present and future of consolidators as an integrated part of the travel industry.

Working with individual passengers. Most consolidators don’t deal directly with passengers, following a B2B business model. However, due to increasing competition, some companies provide services to individual tourists, doubling as a consolidator and retail travel agency.

Serving as a one-stop-shop for travel agencies. Currently, consolidators are not just brokers, reselling cheap tickets. They often serve as travel consultants and tech providers. Many consolidators sell not only net airfares but hotel net rates, car rentals, cruise getaways, certificates of insurance, and other travel products.

Providing more personalized support. A couple of decades ago, consolidators offered minimum to no customer support. Now, trustworthy companies demonstrate readiness to help their clients 24/7 — via call centers, travel platforms, or chatbots.

Expanding online presence. Even though consolidators are quite conservative, more and more of them seek ways to expand their online presence and update legacy tech that restricts their growth. Large wholesalers invest heavily in new technologies, developing their own smart booking engines and CRM tools.

Consolidators that primarily rely on physical offices and telephone assistance are doomed to extinction — just like Thomas Cook. One of the world’s oldest tour operators with 19 million annual customers shut down in 2019 after 187 years in the market. Many factors including Brexit contributed to the “bankruptcy of the year,” but the number one problem cited was refusal to move online and adapt to the digital world.

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